MINUTES of ACTV Board of Directors

Meeting Date: March 16, 2006

 

Call to Order:

The regular monthly meeting of the ACTV Board of Directors was held in the ACTV Conference Room on March 16, 2006. The meeting convened at 7:41 PM, Ernie Urvater presiding.

 

Board Members present:

Ernie Urvater, Rusty Rowell, Rev. Bobby Wallace, Mary Paris, Anna Carter, Josna Rege (Clerk)

 

Members absent: Paulette Brooks, Isaac BenEzra

 

Quorum status:

This constitutes a quorum of the Board.

 

Others Present:

Bruce Arbour (Interim ED), Julia Shively (Bookkeeper)

 

Presentation of February Minutes:

MOTION:

A motion was made and seconded to:

Approve the February Meeting Minutes.

The motion passed unanimously.

 

Treasurer’s Report

MOTION:

   After some discussion with Ms. Shively, a motion was made and seconded to

   Accept the January 2006 treasurer’s report, subject to audit.

         The motion passed unanimously.

The Finance Committee will convene before the next Board Meeting to work on budget projections for the contract negotiations.

Board Liability Insurance: Board members were asked to submit bios/resumes for insurance purposes.

 

Nominations

The Replacement Member Election to replace elected board member Geraldine Vatan will be held on Monday, May 3 at 7:00 pm, following a potluck meal at 6:00 pm. In accordance with the Bylaws, a call for nominations has been mailed out, with a deadline of March 30th.

 

New Board Member Appointments

Discussion of possible individuals and organizations to contact to invite letters of interest and resumes for consideration as appointed Board members.

 

 

Nomination and Election of new President-Elect    

   MOTION:

         A motion was made and seconded to elect Ernie Urvater to the position of           President-Elect.

   The motion passed unanimously.

 

   MOTION:

          A motion was made and seconded to hold a special board meeting to consider a long-proposed Bylaws revision to change the office of "President-Elect" to "Vice-President." The Bylaws require 10 days written notice of a special board meeting with the express purpose of amending the Bylaws, so we are hereby giving notice of such a meeting, at which time we can vote on the proposed Bylaw revision, and approve any revisions to the IED Job Description.

         The motion passed unanimously, with the special board meeting to be        convened after the special member election, on April 3, 2006.

 

Status Report: Ad Hoc Contract Negotiating Committee

Although Paulette Brooks, chair of the Ad Hoc Negotiating Committee, could not be present at the meeting, she prepared a brief update and a series of motions for the board to vote on, regarding key elements of ACTV’s proposed new contract with the Town of Amherst. Rev. Arbour will prepare his notes on the draft CAC Contract, send a copy to Ms. Brooks and meet with her shortly to review them.

MOTION: Proposed new language for the draft document was read and approved unanimously on all counts.

 

MOTION: That the Board increase the possible allocation for the contract attorney’s fees from $4,000 to $9,000.

      The motion passed unanimously.

 

Interim Executive Director Job Description & Contract

The job description for the IED was discussed and approved without a vote. The IED will meet with the Executive Committee at 3 pm Friday, March 24th. Final version of job description will be approved at next Board meeting.

MOTION: That the Board approve the Job Description for the Interim Executive Director, with further details to be worked out between the IED and the President/Executive Committee for Board approval of final version.

The motion passed unanimously.

 

Personnel Committee Report [Executive Session]

The Board went into executive session to discuss several personnel-related matters. After the session the Board voted on the following motions:

         MOTION: That the Board approve the hiring of a temporary Production   Assistant, to work 20 hrs/week, until June 30, 2006, at $12/hour. Posting and hiring will be carried out by the IED.

   The motion passed unanimously.

 

         MOTION: That the Board approve the payment of any producers hired on a        per diem basis at $10/hour.

   The motion passed unanimously.

 

         MOTION: That the Board approve the Production Manager’s evaluation             report and salary increase.

   The motion passed unanimously.

        

         MOTION: That the Board approve a cost-of-living raise for the     Administrative Assistant, retroactive to January 2006. 

   The motion passed unanimously.

 

IED Report (See attached)                                                         

 

Old Business

—Technology Committee’s request for funds

         MOTION: That the Board approve purchase of a rolling desk and two chorus mics.

The motion passed unanimously.

 

   MOTION: That the Board approve the purchase of 3 PD-170 CAMERAS, to be purchased with funds from ACTV’s operating budget.

The motion passed unanimously.

 

—School Action Proposal      

Ernie Urvater will soon be meeting with Wendy Kohler to discuss closer ACTV collaboration with the Amherst school system.

 

Adjournment:

The meeting was adjourned at 11:15 PM.

 

Respectfully submitted,

 

Josna Rege

Clerk