MINUTES
ACTV Board Meeting
Thursday, February 14, 2008, 7:30 pm
Call to Order: 7:40 pm, Isaac BenEzra presiding
Board Members present: Kathleen Anderson, Ruth Backes, Isaac BenEzra, Paulette Brooks, Anna Carter, Frank Gatti, Jeff Lee, Josna Rege, Alan Root
Board Members absent: Eduardo Suarez
Quorum status: This constitutes a quorum of the Board.
Also present: Irene Starr, Alice Swift, Steven Kim (camera), Lauren Thorsell (camera), Jim Lescault (ED)
1. Board Executive Session
2. Public Comment
ACTV member Irene Starr asked for clarification as to whether submissions to the By-law Committee needed to be sent by Registered Mail. Chair Anna Carter confirmed that “land mail” in the subcommittee’s announcement had referred to any means of delivery other than email. Ms. Starr also expressed disappointment in recent staff changes at the station.
3. Report for Board Approval from Rotary Club of Amherst and ED on proposed Fundraising Auction.
The ED reported that he met with Ed Severance and Dick Krauss of the Rotary Club Amherst. He summarized the written report circulated to the Board with the information requested at the last Board Meeting, and recommended that ACTV move ahead with the project.
MOTION
A motion was made and seconded to:
Approve the Rotary Club of Amherst’s proposal to conduct a fundraising auction on ACTV, during the weekend of November 14th and 15th, 2008.
The motion passed unanimously.
4. Treasurer’s Report
Treasurer Anna Carter presented the December 2007 budget report.
MOTION
A motion was made and seconded to:
Accept the Treasurer’s Report, subject to audit.
The motion passed unanimously.
5. Approval of January Minutes
MOTION
A motion was made and seconded to:
Approve the January 2008 Minutes.
The motion passed 7-0, with 1 abstention.
6. Executive Director’s Report
Jim Lescault reported on the past month’s activities in three main areas: outreach, operations, and fundraising.
The Board discussed at some length the issue of a new printer and photocopier, since the company that maintained the machine we currently lease has gone out of business. After doing some research, Mr. Lescault has proposed that the station replace its copier lease with a new model through RICOH, the company retained by the Town of Amherst.
There was general agreement that the machine selected should be fast and dependable, and some Board members felt that ACTV should purchase a printer.
MOTION
A motion was made and seconded to:
Approve the proposal by the ED to replace ACTV’s leased copier, pending further research and in consultation with the Technology Committee.
The motion passed unanimously.
7. Committee Reports
The process cited below will be followed. A DRAFT of revisions and amendments to the By-Laws, if recommended by the By-Laws Committee after the review process, will be made available to the general membership. If membership wishes to send further comments and suggestions, there will be a limited time period made available so that the By-Law Committee can consider such suggestions.
The Committee will meet every two weeks for one hour 6 times to complete the task, which is estimated to be completed by June 1, 2008.
Personnel Committee: Paulette Brooks reported that the Personnel Committee had convened and has proposed the hiring of a senior citizen for a 20 hour/week staff position through SHINE, which would subsidize the position. The Board authorized the ED to move in the direction of hiring if he so chose.
Proposed Program Committee: Josna Rege announced that she had conducted a review of the programming on Channel 12 and had send her report to the ED, the Executive Committee, and those board members who has expressed interest at the recent Board Retreat in starting a program committee.
8. Adjournment: The Meeting adjourned at approximately 9:15 pm.